Juice Case Study Template : Verwood Youth & Community Centre

Verwood Youth & Community Centre

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Results
Results Stats

6+ hrs

saved on admin every week

<1 hr

to produce a trustee report (was a full day)

100%

paperless incident & accident logging

180+

member records onboarded in 2 weeks

Results Quote

We find Juice so much more suited to our youth work than other systems on the market. Being able to prove outcomes in line with our conversations has made us far more successful in report writing and gaining funding. It's accurate, paperless, keeps an up-to-date incident log, and is purpose-built for youth work. We'd recommend Juice to anyone who works with young people.

Results Quote NameEmma Payne
Results Quote OrganisationVerwood Youth & Community Centre
About
Organisation - FullVerwood Youth & Community Centre
Organisation - ShortVerwood Y&CC
Organisation Logo
Organisation LocationVerwood, Dorset
Organisation Members180+ young people
Partner Since2024
Objectives
Objectives Summary

Juice solves 13 core objectives for youth organisations. The 6 primary objectives highlighted below were Verwood's priorities when they first came on board — the foundations they needed in place first. The rest remain available to adopt as their use of Juice grows.

Primary Objectives
registration-consolidationattendee-registersmeasuring-outcomesstakeholder-reportingfundraisingsafeguarding-interventions
General
Case Study TitleFrom paperwork to youth work — proving impact and winning funding with Juice
Case Study Summary

A busy Dorset youth centre swapped spreadsheets and paper files for one system, freeing staff to spend more time with young people.

Case Study Image/res/Picture1.png
The Solution
Case Study - Solutions

Registration consolidation

Replaced a stack of paper sign-up sheets and separate spreadsheets with one online registration form. Member details are captured once and flow into every register, record and report.

For VerwoodMigrated 180+ member records in the first fortnight — no more re-keying names at every session.

Attendee registers

Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.

For VerwoodTwo youth workers now run the door together on club night without a clipboard in sight.

Measuring outcomes

Outcomes are recorded against each session in line with the club's own youth-work conversations, building an evidence trail automatically.

For VerwoodThe team can now prove distance travelled for individual young people — not just headcounts.

Stakeholder reporting (AI)

Juice turns the data youth workers already capture into funder- and trustee-ready reports, with AI drafting the narrative.

For VerwoodQuarterly trustee reports that used to take a full day now take under an hour.

Fundraising (AI)

Built-in AI surfaces relevant grant opportunities and helps draft compelling applications grounded in the club's real outcomes data.

For VerwoodQuarterly trustee reports that used to take a full day now take under an hour.

Safeguarding & interventions

Incidents, concerns and interventions are logged securely with a clear audit trail, and follow-up actions are tracked to resolution.

For VerwoodAn always-current accident and incident log replaced a paper file that was hard to keep up to date.

OrganisationVerwood
Registration consolidation - Summary
Registration consolidation - Organisation SolutionMigrated 180+ member records in the first fortnight — no more re-keying names at every session.
Attendee registers - Summary
Attendee registers - Organisation SolutionTwo youth workers now run the door together on club night without a clipboard in sight.
Session planning - Summary
Session planning - Organisation Solution
Activity planning - Summary
Activity planning - Organisation Solution
Measuring outcomes - Summary
Measuring outcomes - Organisation SolutionThe team can now prove distance travelled for individual young people — not just headcounts.
Re-registering - Summary
Re-registering - Organisation Solution
Stakeholder reporting AI - Summary
Stakeholder reporting AI - Organisation SolutionQuarterly trustee reports that used to take a full day now take under an hour.
Fundraising AI - Summary
Fundraising AI - Organisation SolutionQuarterly trustee reports that used to take a full day now take under an hour.
Safeguarding - Summary
Safeguarding - Organisation SolutionAn always-current accident and incident log replaced a paper file that was hard to keep up to date.
First aid - Summary
First aid - Organisation Solution
Broadcast emails - Summary
Broadcast emails - Organisation Solution
Project website - Summary
Project website - Organisation Solution
Security Design - Summary
Security Design - Organisation Solution
The Challenge
Challenge Summary

Verwood Youth & Community Centre supports young people across east Dorset — but the admin behind great youth work was eating into the time staff could actually spend with them.

Challenges
  • Sign-ups, attendance and outcomes lived across paper forms and multiple spreadsheets.
  • Proving impact to funders meant hours of manual, error-prone report writing.
  • Keeping an accurate, up-to-date accident and incident log was a constant struggle.
  • Applying for funding was hard without solid evidence of outcomes.
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