We find Juice so much more suited to our youth work than other systems on the market. Being able to prove outcomes in line with our conversations has made us far more successful in report writing and gaining funding. It's accurate, paperless, keeps an up-to-date incident log, and is purpose-built for youth work. We'd recommend Juice to anyone who works with young people.
Case Study
Verwood Youth & Community Centre
From paperwork to youth work — proving impact and winning funding with Juice
A busy Dorset youth centre swapped spreadsheets and paper files for one system, freeing staff to spend more time with young people.
Organisation
Verwood Y&CC
Location
Verwood, Dorset
Members
180+ young people
Partner Since
2024
01
The Challenge
Verwood Youth & Community Centre supports young people across east Dorset — but the admin behind great youth work was eating into the time staff could actually spend with them.
- Sign-ups, attendance and outcomes lived across paper forms and multiple spreadsheets.
- Proving impact to funders meant hours of manual, error-prone report writing.
- Keeping an accurate, up-to-date accident and incident log was a constant struggle.
- Applying for funding was hard without solid evidence of outcomes.
02
Objectives Addressed
Juice solves 13 core objectives for youth organisations. The 6 primary objectives highlighted below were Verwood's priorities when they first came on board — the foundations they needed in place first. The rest remain available to adopt as their use of Juice grows.
1
Registration consolidation
2
Attendee registers
3
Session planning
4
Activity planning & recording
5
Measuring outcomes
6
Re-registering & auto-progression
7
Stakeholder reporting (AI)
8
Fundraising (AI)
9
Safeguarding & interventions
10
First aid, damage & fire drills
11
Broadcast emails & notifications
12
Public project website
13
Security-first design
registration-consolidationattendee-registersmeasuring-outcomesstakeholder-reportingfundraisingsafeguarding-interventions
Primary objective at launch
Available to adopt next
03
The Juice Solution
1Registration consolidation
Replaced a stack of paper sign-up sheets and separate spreadsheets with one online registration form. Member details are captured once and flow into every register, record and report.
For Verwood Migrated 180+ member records in the first fortnight — no more re-keying names at every session.
2Attendee registers
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
For Verwood Two youth workers now run the door together on club night without a clipboard in sight.
3Session planning
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
4Activity planning & recording
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
5Measuring outcomes
Outcomes are recorded against each session in line with the club's own youth-work conversations, building an evidence trail automatically.
For Verwood The team can now prove distance travelled for individual young people — not just headcounts.
6Re-registering & auto-progression
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
7Stakeholder reporting (AI)
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
For Verwood $Field;U_U_Stakeholder reporting AI - Organisation Solution$
8Fundraising (AI)
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
For Verwood Quarterly trustee reports that used to take a full day now take under an hour.
9Safeguarding & interventions
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
For Verwood An always-current accident and incident log replaced a paper file that was hard to keep up to date.
10First aid, damage & fire drills
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
11Broadcast emails & notifications
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
12Public project website
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
13Security-first design
Staff and volunteers take the register on any phone or tablet in seconds, with attendance syncing instantly across the whole team.
04
Results
6+ hrs
saved on admin every week
<1 hr
to produce a trustee report (was a full day)
100%
paperless incident & accident logging
180+
member records onboarded in 2 weeks
“
Emma Payne
Verwood Youth & Community Centre